Please update your multiple copy lists as per our discussion at the meeting yesterday! Let us know whether or not you are coming to the dinner so I won't bug you. Enjoy our beautiful weather!!!!!
We should all be doing reports for your superintendents. These are some great suggestions, gleamed from LmNetto do this year or to put in place for next year .
http://sdst.libguides.com/content.php?pid=198338&sid=1718706 http://informania.wordpress.com/2010/06/07/advocacy-annual-reports/ http://animoto.com/play/xufz0xq8XUk1NsTDi0niDw http://schoollibrarywebsites.wikispaces.com/Reports
Include library usage: number of students visit on average per day,
classes per year, types of
research projects & collaborations, book club or student volunteer
highlights, professional development,
collection development highlights, goals for the following year such
as technology integration, etc.
Although circulation statistics are the usual things to report, these
usually are not significant to
administrators unless you've boosted fiction circ 20% over the year,
for example.
I would upload my datafile to Titlewise (a Follett online free
service) and use the summary of
your collection for part of the annual report. Also, you should
calculate the number of classes taught,
students and staff served. Professional development sessions you
offered. Number of new books
added to collection. Number of weeds. Hours of support time/week or/
month. % of your time as teacher,
% of your time as collaborator, % of your time as program
administrator, % of your time as information specialist.
I include budgeting information, programming information, student
counts, and circulation stats. I also include quotes that pertain to
each section. An example would be for collaboration. I include a quote
that shows how important the media specialist is to collaboration. This
shows the school board and principal how important we are to the school.
I include circulation stats, profits from book fairs and birthday books,
of books weeded, # of books lost, participation levels of reading
programs, an inventory summary and any changes made in the library
program that year. I know high school librarians also often track # of
kids coming into the library for research, etc. You are basically
proving your worth in your annual report!
We supply every statistic that our Circ.system, Alexandria,brings up
in its "Super Summary." For the elementary schools, this includes how
many books are AR. There are probably AR statistics available, too.
Then, we also keep track of how many classes use the Library and its
computer lab and how many students come on passes from classes and
study halls. For the #of students per class,we use an agreed upon
multiplier-25,28,30- whatever you and the principal agree on. This
produces enough data to be helpful, but it does not seem overwhelming.
I just handed in my annual self evaluation. It is not an annual report
per se. I included all kinds of statistics, # of books circulated, #
of students before school, after school, during study halls, database
usage stats, # of classes scheduled in the library, # of teacher
requests, # of student questions: academic, directional, computers/
printers, # of walks ins: I broke out special Ed since that is a high
number for us. # of kids who we babysit in the library because they
can't take gym.
We have to fill in a sheet with circulation statistics, holdings, etc.
but I always do a narrative too. I talk about which teachers I
collaborated with, fun lessons I taught, our before and after school
crowd, challenges, victories, etc. This year I'm planning to do at
least part of the report on either Animoto or Xtranormal to show some
of the kinds of sites we're trying to encourage teachers to use. For
the last several years, I've included a sentence along the lines of,
"Whew. We made it through another round of budget cuts and we're still
here!" I talk about ways we'd like to be included as the district
goes more toward netbooks for textbooks, etc.
These are some of the things I include in my annual report:
Numbers of items added to the collection
Total circulation statistics
Circulation statistics by grade level
Comparison of circulation statistics this year with past years
Examples of collaboration with teachers
The standards for my state in library media and a paragraph or two on
how the library has met each standard
An analysis of the collection--total # of books, how many in each
dewey section, how much fiction, etc.
The goals for the year and how I've met those goals and new goals for
the following school year
• # of classes that have visited (obtained through your sign up
calendar)
• # of individual visitors you have had throughout the year (obtained
through your sign in sheets)
• # of database hits (if you pay for databases)
• List of collaboration lessons
• Perhaps a collection report available for free through Follett or
Perma-Bound. You upload your marc records and it spits out a very
professional looking report.
• Statistics from your automation system (total circulations etc.)
• Feedback from your yearly survey
I do a monthly report and then at the end of the year an annual
report summarizing the entire year. What I include in the monthly:
circulation statistics (both faculty and student), use statistics
(again, separated out by faculty and student)—not always exact,
sometimes I forget to record use, so I estimate, Interlibrary loan
stats—both borrowed and loaned, curricular units taught during the
month, processing activities (# items added, repaired, discarded,
etc.) including items purchased including amounts spent, as well as
noting donated items, programming notes if any (contests, guest
readers, popcorn reading night, etc.), positive notes if anything
extraordinary occurred, additional information (can include complaints
worded as nicely as possible when necessary): “The library was closed
for testing on 7 days of this month, lowering the circulation and use
statistics, as well as the number of books processed. I received 75
new books this month, but have only been able to finish processing 24
of them.” The annual report would be a summary of all of the monthly
stats and highlights, as well as a reflection of the year and plans
and projections for the next year. Here in New York, the state
provides $6.25 per student for library materials. Because I don’t
receive this much, I always mention this in the end of the year
report, including the average price of new books, and figure the
average I am actually given to spend per student. I haven’t included
it, but as I’m writing this I think I’ll add requests that were not
able to be filled.
Ronda's Corner
Please update your multiple copy lists as per our discussion at the meeting yesterday! Let us know whether or not you are coming to the dinner so I won't bug you.
Enjoy our beautiful weather!!!!!
We should all be doing reports for your superintendents. These are some great suggestions, gleamed from LmNetto do this year or to put in place for next year .
http://sdst.libguides.com/content.php?pid=198338&sid=1718706
http://informania.wordpress.com/2010/06/07/advocacy-annual-reports/
http://animoto.com/play/xufz0xq8XUk1NsTDi0niDw
http://schoollibrarywebsites.wikispaces.com/Reports
Include library usage: number of students visit on average per day,
classes per year, types of
research projects & collaborations, book club or student volunteer
highlights, professional development,
collection development highlights, goals for the following year such
as technology integration, etc.
Although circulation statistics are the usual things to report, these
usually are not significant to
administrators unless you've boosted fiction circ 20% over the year,
for example.
I would upload my datafile to Titlewise (a Follett online free
service) and use the summary of
your collection for part of the annual report. Also, you should
calculate the number of classes taught,
students and staff served. Professional development sessions you
offered. Number of new books
added to collection. Number of weeds. Hours of support time/week or/
month. % of your time as teacher,
% of your time as collaborator, % of your time as program
administrator, % of your time as information specialist.
I include budgeting information, programming information, student
counts, and circulation stats. I also include quotes that pertain to
each section. An example would be for collaboration. I include a quote
that shows how important the media specialist is to collaboration. This
shows the school board and principal how important we are to the school.
I include circulation stats, profits from book fairs and birthday books,
- of books weeded, # of books lost, participation levels of reading
programs, an inventory summary and any changes made in the libraryprogram that year. I know high school librarians also often track # of
kids coming into the library for research, etc. You are basically
proving your worth in your annual report!
We supply every statistic that our Circ.system, Alexandria,brings up
in its "Super Summary." For the elementary schools, this includes how
many books are AR. There are probably AR statistics available, too.
Then, we also keep track of how many classes use the Library and its
computer lab and how many students come on passes from classes and
study halls. For the #of students per class,we use an agreed upon
multiplier-25,28,30- whatever you and the principal agree on. This
produces enough data to be helpful, but it does not seem overwhelming.
I just handed in my annual self evaluation. It is not an annual report
per se. I included all kinds of statistics, # of books circulated, #
of students before school, after school, during study halls, database
usage stats, # of classes scheduled in the library, # of teacher
requests, # of student questions: academic, directional, computers/
printers, # of walks ins: I broke out special Ed since that is a high
number for us. # of kids who we babysit in the library because they
can't take gym.
We have to fill in a sheet with circulation statistics, holdings, etc.
but I always do a narrative too. I talk about which teachers I
collaborated with, fun lessons I taught, our before and after school
crowd, challenges, victories, etc. This year I'm planning to do at
least part of the report on either Animoto or Xtranormal to show some
of the kinds of sites we're trying to encourage teachers to use. For
the last several years, I've included a sentence along the lines of,
"Whew. We made it through another round of budget cuts and we're still
here!" I talk about ways we'd like to be included as the district
goes more toward netbooks for textbooks, etc.
These are some of the things I include in my annual report:
Numbers of items added to the collection
Total circulation statistics
Circulation statistics by grade level
Comparison of circulation statistics this year with past years
Examples of collaboration with teachers
The standards for my state in library media and a paragraph or two on
how the library has met each standard
An analysis of the collection--total # of books, how many in each
dewey section, how much fiction, etc.
The goals for the year and how I've met those goals and new goals for
the following school year
• # of classes that have visited (obtained through your sign up
calendar)
• # of individual visitors you have had throughout the year (obtained
through your sign in sheets)
• # of database hits (if you pay for databases)
• List of collaboration lessons
• Perhaps a collection report available for free through Follett or
Perma-Bound. You upload your marc records and it spits out a very
professional looking report.
• Statistics from your automation system (total circulations etc.)
• Feedback from your yearly survey
I do a monthly report and then at the end of the year an annual
report summarizing the entire year. What I include in the monthly:
circulation statistics (both faculty and student), use statistics
(again, separated out by faculty and student)—not always exact,
sometimes I forget to record use, so I estimate, Interlibrary loan
stats—both borrowed and loaned, curricular units taught during the
month, processing activities (# items added, repaired, discarded,
etc.) including items purchased including amounts spent, as well as
noting donated items, programming notes if any (contests, guest
readers, popcorn reading night, etc.), positive notes if anything
extraordinary occurred, additional information (can include complaints
worded as nicely as possible when necessary): “The library was closed
for testing on 7 days of this month, lowering the circulation and use
statistics, as well as the number of books processed. I received 75
new books this month, but have only been able to finish processing 24
of them.” The annual report would be a summary of all of the monthly
stats and highlights, as well as a reflection of the year and plans
and projections for the next year. Here in New York, the state
provides $6.25 per student for library materials. Because I don’t
receive this much, I always mention this in the end of the year
report, including the average price of new books, and figure the
average I am actually given to spend per student. I haven’t included
it, but as I’m writing this I think I’ll add requests that were not
able to be filled.